With this CPM Template from Vertex42, determine the most critical task… The project will use earned value metrics to track and manage costs and the cost baseline provides the basis for the tracking, reporting, and management of costs. Quality Checklists, Scope Baseline, Work Performance Measurements, etc. Project plan templates. startxref Quality control for the SmartVoice Project will utilize tools and methodologies for ensuring that all project deliverables comply with approved quality standards. Any delegation of approval authority to the project manager should be done in writing and be signed by both the project sponsor and project manager. The Project is scheduled to last one year with standard 40 hour work weeks. The Senior Quality Specialist will be managed by the Project Manager who will also provide feedback to the functional manager for performance evaluations. It should also include which organizations will provide resources for the project and any resource constraints or limitations. Obviously, planning comes in after you’ve initiated the project but before it’s executed. To make project management even easier, we let our users prioritize tasks, indent and outdent, set dependencies in one click, durations and progress right on a Gantt chart online by dragging and dropping tasks and their attributes. 1416 17 When planning a large project, it can help to break things down into smaller, more manageable pieces. Project Management Software Tools Task lists, schedules, file sharing, comms, analytics & reporting – these tools do it all. This acceptance will be based on a review of all project documentation, testing results, beta trial results, and completion of all tasks/work packages and product functionality. This Project Management Plan template is a good starting point for planning your project; however, be sure to check out our Subsidiary Management Plans for areas which need more focused management. They are the initiation phase, the planning phase, the execution phase and the closure phase. endstream endobj 1432 0 obj<>/W[1 1 1]/Type/XRef/Index[102 1314]>>stream The scope of this project does not include any changes in requirements to standard operating systems to run the software, software updates or revisions. In today’s post, you’re going to get a comprehensive project management template bundle. 0000002429 00000 n It is important that the approach to managing the projects’ scope be clearly defined and documented in detail. We do not spam or share your email address with others. The primary goal of making a quality management plan is to ensure that the project deliverables are of adequate quality and fit for the software requirements. Variances of 10% or +/- 0.1 in the cost and schedule performance indexes will change the status of the cost to yellow or cautionary. All members of the SmartVoice project team will play a role in quality management. Quality Management Plan. The Project Schedule Baseline and Work Breakdown Structure are provided in Appendix A, Project Schedule and Appendix B, Work Breakdown Structure. Here the Project Plan Template discusses how you plan to staff the project. Costs may be rounded to the nearest dollar and work hours rounded to the nearest whole hour. For complex or large projects the Change Management Plan may be included as an appendix to the Project Management Plan or as a separate, stand-alone document. Resource estimating will be used to assign resources to work packages in order to complete schedule development. All Rights Reserved. [This document is a template of a Project Management Plan document for a project. All attachments should be in one of the organization’s standard software suite programs and adhere to established company formats. A successful project requires a detailed and well-planned Project Management Plan. Project schedules for the SmartVoice Project will be created using MS Project 2007 starting with the deliverables identified in the project’s Work Breakdown Structure (WBS). Include an introductory paragraph in this section which provides some insight to the major milestones. The SmartVoice boundary conditions are: CPI less than 0.8 or greater than 1.2 SPI less than 0.8 or greater than 1.2. The Quality Specialist will be managed by the Project Manager who will provide feedback, along with the Senior Quality Specialist to the functional manager for performance evaluations. Activity sequencing will be used to determine the order of work packages and assign relationships between project activities. Start planning with our Project Plan Template. Find the Best Project Management Template for Projects of All Sizes. The scope statement from the project charter should be used as a starting point; however, the project plan needs to include a much more detailed scope than the charter. Scroll down to the bottom of the page for the download link. Be sure to review it and determine if it’s necessary for managing your project. Although they vary according to industry, project-planning processes are the more traditional project elements. This part of the Project Plan should describe your change control process. In the event a procurement becomes necessary, the Project Manager will be responsible for management any selected vendor or external resource. Here are a few project plan templates based on the guidelines above: 1. A successful project requires a detailed and well-planned Project Management Plan. The Schedule Management Plan can be broken out as an appendix to the Project Plan. During all project meetings the timekeeper will ensure that the group adheres to the times stated in the agenda and the recorder will take all notes for distribution to the team upon completion of the meeting. Responsible for ensuring all testing resources are coordinated. Below are links to sample management plans. Programmer (1 position) – responsible for coding and programming for the SmartVoice Project. The contracts and purchasing groups will review the procurement actions, determine whether it is advantageous to make or buy the items or resource required services internally, and begin the vendor selection, purchasing and the contracting process. Work Breakdown Structure (WBS) Template. The Simple Project Management Plan Template simplifies project management planning in your stead, thus making it easier and faster for your convenience. The cost baseline for the SmartVoice project includes all budgeted costs for the successful completion of the project. If any changes are proposed and approved by the Project Sponsor and CCB, the Project Manager is responsible for communicating the changes to the project team and updating all project plans and documentation. The project stakeholders will participate in reviews of the proposed schedule and assist in its validation. The Project Manager will present and review the project’s cost performance during the monthly project status meeting. The purpose of the Communications Management Plan is to define the communication requirements for the project and how information will be distributed to ensure project success. Quality Specialist (1 position) – responsible for assisting the Project Manager and Senior Quality Specialist in creating and tracking quality control and assurance standards. The project team and resources must agree to the proposed work package assignments, durations, and schedule. Responsible for ensuring all testing is complete and documented in accordance with TSI standards. Email should be distributed to the correct project participants in accordance with the communication matrix above based on its content. The project manager will also create the project schedule using MS Project 2007 and validate the schedule with the project team, stakeholders, and the project sponsor. Look back at the Project Charter for information to include in this section. ProjectManager.com’s award-winning project management system combines powerful project planning and scheduling features with collaboration tools for teams. The Project Sponsor will review all project tasks and deliverables to ensure compliance with established and approved quality standards. The quality baseline is the baseline which provides the acceptable quality levels of the SmartVoice Project. All change requests will be submitted to the Project Manager who will then evaluate the requested scope change. This Communications Management Plan sets the communications framework for this project. This section of the Project Plan Template contains the cost baseline for the project upon which cost management will be based. If you want to know what is a project plan, be sure to go to our blog and read the blog entry titled, “What is a Project Plan?”. Activity duration estimating will be used to calculate the number of work periods required to complete work packages. You plan projects and create powerful best Gantt charts online quickly as the app schedules tasks automatically. Feasibility studies and the definition of IM/IT requirements, 3. Registration will ensure you're notified project management templates and articles as they become available. The project manager will obtain schedule approval from the project sponsor and baseline the schedule. The scope of TSI’s SmartVoice project includes the planning, design, development, testing, and transition of the SmartVoice voice recognition software package. The schedule baseline and work breakdown structure (WBS) should be created in Microsoft Project. xref You can use a predefined template to create a new project with a single click. The Project Management Plan is a formal, approved document that defines how the project is executed, monitored, and controlled. The Project Manager will work with the project’s quality specialists to establish acceptable quality standards. Generally, the Communications Management Plan defines the following: For larger and more complex projects, the Communications Management Plan may be included as an appendix or separate document apart from the Project Management Plan. The project team will be a matrix in that team members from each organization continue to report to their organizational management throughout the duration of the project. Scope Statement, WBS, WBS Dictionary, Statement of Work, etc. Total Software Incorporated (TSI) has recently approved the SmartVoice project to move forward for project initiation within the research and development (R&D) group. The project team is responsible for participating in work package definition, sequencing, duration, and resource estimating. They can help teams set goals, assign tasks, manage expenses, monitor progress, stay on schedule, and move a project from one milestone to the next. The following are the quality roles and responsibilities for the SmartVoice Project: The Project Sponsor is responsible for approving all quality standards for the SmartVoice Project. A project management plan is a means to ensure the grant's objectives are met in a timely manner, within the budget and according to a specified timeline. It will serve as a guide for communications throughout the life of the project and will be updated as communication requirements change. Quality management is the process by which the organization not only completes the work, but completes the work to an acceptable standard. Milestone List. By leveraging our reputation for superior quality and user-friendly products, and capitalizing on new technology, TSI can position itself as the premier provider of effective and easy to use voice recognitions software in today’s marketplace. Email: All email pertaining to the SmartVoice Project should be professional, free of errors, and provide brief communication. This section of the project management plan template gives you an place where you should also identify who has approval authority for changes to the project, who submits the changes, how they are tracked and monitored. The Project Manager will then ensure these procurements are reviewed by the Program Management Office (PMO) and presented to the contracts and purchasing groups. Be sure to check out the detailed Schedule Management Plan Template available on our website. The remaining member of the project team, as well as the stakeholders will be responsible for assisting the Project Manager and Quality Specialists in the establishment of acceptable quality standards. Senior Quality Specialist (1 position) – responsible for assisting the Project Manager in creating quality control and assurance standards. This section of the Project Management Plan provides an overview of the purpose, scope and objectives of the project for which the Plan has been written, the project assumptions and constraints, a list of project deliverables, a summary of the project schedule and budget, and the plan for evolving the Project Management Plan. Why not just make a roadmap in Excel or Word and call it … The WBS Dictionary defines all work packages for the SmartVoice Project. The Project Manager, Sponsor, and Stakeholders will establish and approve documentation for measuring project scope which includes deliverable quality checklists and work performance measurements. These process standards are in place to maximize project efficiency and minimize waste. The WBS provides the work packages to be performed for the completion of the project. If any changes are proposed and approved by the Project Sponsor and CCB, the Project Manager is responsible for communicating the changes to the project team and updating all project plans and documentation. 1418 0 obj<>stream The SmartVoice Project schedule was derived from the WBS and Project Charter with input from all project team members. These will be reported and require corrective action from the Project Manager in order to bring the cost and/or schedule performance indexes back in line with the allowable variance. As it relates to the project management body of knowledge, change management concerns changes to the project scope, to all baselines, project plans and documents. A project team directory is also included to provide contact information for all stakeholders directly involved in the project. This Project Management Plan template is a good starting point for planning your project; however, be sure to check out our Subsidiary Management Plans for areas which need more focused management. Integration Management includes all of the processes required to unify, … The Quality Specialists are responsible for working with the Project Manager to develop and implement the Quality Management Plan. Be sure to consult our Work Breakdown Structure Template. Any team member or stakeholder may submit a change request for the SmartVoice Project. Provide a summary list of milestones including dates for each milestone. The Quality Specialists will assist the Project Manager in verifying that all quality standards are met for each deliverable. Include an … Proposed scope changes may be initiated by the Project Manager, Stakeholders or any member of the project team. Whether combined or separate, most project management plan templates contain the following sections: Top 20+ project management template excel spreadsheets of the year 2020 are related to scheduling, tracking, planning, risk management, and budgeting. All coding and programming tasks will be reviewed by the Senior Programmer prior to implementation. Once a preliminary schedule has been developed, it will be reviewed by the project team and any resources tentatively assigned to project tasks. This section of the Project Management Plan should discuss the WBS, WBS Dictionary, and Schedule baseline and how they will be used in managing the project’s scope. A successful project requires a detailed and well-planned Project Management Plan. 0000002019 00000 n The more detail included in this section, the better the product. The most likely and highest impact risks were added to the project schedule to ensure that the assigned risk managers take the necessary steps to implement the mitigation response at the appropriate time during the schedule. If the change is approved by the Project Sponsor then it will be implemented by the Project Manager who will update the schedule and all documentation and communicate the change to all stakeholders in accordance with the Change Control Process.
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